APPLICATION FOR ADMISSIONS

In accordance with the provisions of the EU General Regulation 2016/679 of Data Protection and the Organic Law 3/2018 of Protection of Personal Data you are hereby informed that the personal data provided in this form will be treated in order to manage the admission and teaching of the applicant and keep you duly informed about school activities and projects. The entity in charge of the data treatment is ES American School (Global American School Inc. Sucursal en España), with registered office in El Prat de Llobregat, Barcelona, Autovía de Castelldefels C-31, Km 191, Barcelona, Spain. We base the processing of the data provided on your consent.

The data will only be communicated to Tennis & Friends (Emilio Sánchez Academy) for the management of the training activity and to the Public Administrations, insurance companies and financial entities for the fulfillment of the legal, fiscal and administrative obligations by which ES American School becomes committed.

We will keep your personal information for as long as your relationship with the school remains in effect and we will then save it for the time necessary to satisfy the legal obligations to which the school is obliged.

Finally, you are informed that you can at any time exercise the rights of access, rectification, deletion and, where appropriate, opposition, limitation and portability in relation to your personal data, through a communication addressed to ES American School (Global American School Inc. Sucursal en España), at the above address or by sending an email to info@es-school.com, attaching a copy of your national identity document or passport. We have designated the Director of Admissions of the School as Data Protection Officer. You can contact him at the address indicated above

We inform you that you have the right to file a claim with the Spanish Agency for Data Protection (www.agpd.es). In any case, for any request related to your data, contact us at info@es-school.com.

These general conditions refer to the “FAQs” documents of the programs of Emilio Sánchez Academy, presented to all clients in a PDF format in its Spanish or English versions before formalizing the registration for one of our programs / courses. Both versions of the “FAQs” documents can be acquired at Emilio Sánchez Academy in a printed version, or by email in a digital PDF format from the Admissions Department.

The information included in the “FAQs” documents is binding for Tennis & Friends LLC Sucursal en España, the company that manages Emilio Sánchez Academy, except under one of the following circumstances:

1. That the student is notified of the changes in this information in writing before the date when the contract is signed.
2. That later modifications come about under written agreement between the contracting parties

1.- Legal Regulations applicable to the Sport Program Contract, and acceptance of general conditions
These General Conditions shall be subject to the stipulations of Law 7/1998, from April 13th, on General Contracting Conditions, Law 26/1984, from July 19th, General Consumer Defence Law and the Civil Code. These General Conditions, signed by the contracting parties, will be incorporated into all the contracts with Tennis & Friends LLC Sucursal en España, which have Emilio Sánchez Academy as their subject matter, along with the special conditions agreed in each contract.

2.- Registration, price and payment method
The registration, price and payment method conditions are described in the document “FAQs” of each program of Emilio Sánchez Academy. Once the contracted program has started, no changes are permitted unless they are authorized by Tennis & Friends LLC Sucursal en España. No registration will be processed without proof of payment by one of the indicated methods for the chosen program.

3.- Price Revision
Program prices are subject to possible upward or downward variations, as a consequence of fluctuating general costs or applicable tax rates for Tennis & Friends LLC Sucursal en España. All prices include VAT. Clients shall be informed of price variations in writing. When the difference is significant, the students may relinquish their registration without penalty, or accept the modification of the contract.

4.- Participant's cancellation, absence and/or withdrawal from the Program
If the student decides to cancel his/her registration in the contracted program, he/she must inform Tennis & Friends LLC Sucursal en España of this decision in writing. According to the cancellation policy of each program, the student shall be entitled to receive a percentage of the refund according to its indication in the “FAQs” documents of the chosen program.
The absence of a student on the starting date of the planned program means the loss of the amount paid for this purpose. The amount of the paid deposit is not refundable in any case, neither is the registration fee. By signing the General Conditions listed in this registration form, I declare to have read the “FAQs” documents with all the information and accept the cancellation policy of the chosen program.

5.- Program alterations and incidents
Tennis & Friends LLC Sucursal en España agrees to provide students with all of the contracted services according to the program content, with the stipulated conditions and characteristics. Nevertheless, the following factors should be born in mind:

1. If Tennis & Friends LLC Sucursal en España is obliged to significantly modify any essential element of the contract, including the price, an immediate notification must be sent to the student. The student shall be able to rescind the contract, at absolutely no charge, or accept the modification of the contract. In such case, Tennis & Friends LLC Sucursal en España will specify the modifications introduced and their repercussion on the price of the program, if any exist.
2. The student must communicate his/her decision as soon as possible, in any case, within the three following days after the notification of the modification of the program. If the student does not notify Tennis & Friends LLC Sucursal en España of his/her decision within three days, it will be understood that he/she has decided to rescind his/her participation in the program at no charge whatsoever.
3. If Tennis & Friends LLC Sucursal en España is obliged to cancel any of its programs due to reasons beyond the student's responsibility, or if the student decides to rescind the contract, under the conditions outlined in the foregoing sections a) and b), Tennis & Friends LLC Sucursal en España shall offer the student an alternative program, or refund to the student the amount paid and not used of the program.

In the event of force majeure or fortuitous event, the student or, where appropriate, his/her legal representatives may not demand the resolution, suspension and / or modification of the contract, nor the reduction of the agreed price. Likewise, Tennis & Friends LLC Sucursal en España is exempt from any responsibility derived from the measures adopted by the competent authority that are beyond its scope of control. For the purposes of this contract, force majeure is understood to be any circumstance that is irresistible, unpredictable and unavoidable that affects the fulfilment of contractual obligations, such as, for example, extraordinary natural events (floods, earthquakes, lightning strikes, epidemic and pandemic situations, etc.). A fortuitous case is understood as what happens as unpredictable, but which, if foreseen, could have been avoided. The parties are aware of the seriousness of this clause, which is motivated (i) by the fact that there are more students interested in pursuing their program at the Academy than available places, as well as (ii) by the circumstance that at the start of the program there are already a series of structural expenses and commitments that Tennis & Friends LLC Sucursal en España must assume vis-à-vis third parties in order to provide the services that it is obliged to carry out throughout the year, regardless of the form of payment agreed in this document.

Tennis & Friends LLC Sucursal en España management must be informed of any differences and/or claims according to the student's judgement which emerge over the course of the contracted program. The management will attempt to offer a satisfactory solution immediately.

6.- Insurance and Risks
Students who contract the programs of Emilio Sánchez Academy take full responsibility of risks inherent to the sports practice, as well as those related to the activity, including transportation in the Academy's vehicles or in Public Transportation. Emilio Sánchez Academy is not responsible for any off-site activities outside of the premises of the Academy and School, and/or not organized or supervised by the staff of the Academy or of the ES American School.

7.- Rules and Regulations of Emilio Sánchez Academy for its students
The student makes a commitment to respect the Rules and Regulations of Emilio Sánchez Academy as detailed in the student's Handbook. This Handbook is handed over to each student at the beginning of their contracted program, and it is possible to obtain a copy in the Academy itself

• A student athlete must not partake in any activity that has been prohibited by the Rules and Regulations of Emilio Sánchez Academy
• Emilio Sánchez Academy will not tolerate any racist or discriminatory attitudes or behaviours towards students, guests or staff, neither it will tolerate any form of harassment and may view it as a serious offense, incurring the relevant penalty. If the behaviour could be considered as an offense punishable by the penal code, the Academy shall inform the relevant authorities.
• Consumption of alcoholic beverages, use of tobacco products or non-prescription drugs (without the express consent of the Medical Care team of Emilio Sánchez Academy) and the use of any other illegal substances are strictly prohibited.
• Students may not leave the Academy premises outside of the designated times specified in these Rules and Regulations without special permission
• No gambling, online or one to one, is permitted anywhere on the campus.
• The academy reserves the right to inspect a room or a locker whenever necessary and without notice
• You have received the official Academic Calendar and understand that your child must attend school on all school days.

Any student who violates one of the above mentioned rules will be cited by the Disciplinary Committee and could be suspended or expelled from Emilio Sánchez Academy. In that case, the student, his/her parents or legal guardians shall be responsible for the expenses generated by the student's advance return to his/her place of origin.

8.- Medical and/or surgical treatment of students
The registration to any annual program of the Academy includes Comprehensive Medical Care underwritten by MAPFRE SALUD, unless informed otherwise. If a student requires medical treatment, must be hospitalised or operated, and Tennis & Friends LLC Sucursal en España, its employees or staff have been unable to locate his/her parents or legal guardians, or in cases of maximum emergency, Tennis & Friends LLC Sucursal en España will be authorised to take the measures they believe to be most appropriate for the student's health.

9.- Protection of personal information
Pursuant to General Data Protection Regulation (EU) 2016/679, from April 27th, and other applicable laws, Tennis & Friends LLC Sucursal en España advises you that the personal information given on the registration form and any other details, including health details, you provide during your relationship with the Academy will be processed by us for the purpose of handling your registration and your sports programme, your courses and, generally, your relationship with us, which includes sending information regularly as to courses, activities and events of potential interest to you. We base this processing on your consent and we will keep your information while the commercial relationship is in place and thereafter for such time as shall be essential to comply with statutory requirements. We will not disclose any data to third parties other than to comply with statutory requirements. Tennis & Friends LLC Sucursal en España has implemented all necessary security measures to ensure that the information is held in absolute confidence. You may exercise your rights of access, rectification, erasure, objection, limitation and portability at the address: info@es-school.com

In order to properly provide the purchased services, your information may be communicated to Global American School Inc. (ES American School) and Global Sports Resorts, LLC (Emilio Sánchez Academy, Naples). The personal data of the student will also be used to process his/her registration in tournaments and sporting events. For that purpose, it will be necessary that Tennis & Friends LLC Sucursal en España, as the entity in charge of processing data, provides the personal data of the student to the organizers of the tournaments to process his/her participation in them and only for that purpose. In compliance with the aforementioned regulations, you are entitled to file a complaint with the Spanish Data Protection Agency if you consider that we have failed to properly guarantee your rights. However, we would invite you to submit any complaint in connection with your personal information to us and we undertake to settle the same at info@es-school.com.

10.- Jurisdiction
For any litigation that may arise between the parties due to the interpretation, compliance and execution of this contract, they agree to subject themselves to the jurisdiction of the Court System of Barcelona.

Regular attendance is essential to every student’s success in our school. Most subjects are taught in sequence, requiring the understanding of each concept in the order of its presentation. Therefore, persistent absenteeism creates a genuine hardship for the student and is regarded as a serious interference in the learning process and achievement of the student. As parents of the student applicant, the school requires that you agree to abide by all school attendance policies as follows:

1. You have received the official Academic Calendar and understand that your child must attend school on all school days.
2. You will inform the school in writing of any absence in the event of illness, medical appointments, or family emergency within 48 hours.
3. You understand that a student with ten or more unexcused absences will automatically fail the course and will not receive semester credit.
4. Prompt and daily attendance is an integral part of each student’s course grade. Consequently, any student who arrives tardy to class or has an unexcused absence will have a reduction in the total number of points earned in each course.
5. Any student on Academic Probation (a student who has earned less than a 2.30 Grade Point Average during any academic period) may not be permitted to miss class for tournaments or participate in school excursions at the discretion of the school.
6. Although the absence is excused for students who are on tournament, the student is required to complete all course work missed according to the teacher’s instructions.
7. Students must take all final examinations according to the Academic Calendar at the end of each semester. Students are not permitted to take final examinations prior to the scheduled examination dates.
8. The Head of School is the sole determiner of the validity of any excused absence.

Please read the above attendance policies carefully and sign the School Attendance Commitment below:

I , the parent of (student) commit to ensuring that my child will comply with ES American School’s attendance policy and will abide by its designated Academic Calendar.